CHAPTER Rev
600 PROPERTY ASSESSMENT
Statutory
Authority: RSA 21-J:13 and RSA 21-J:11
REVISION NOTE #1:
Document #10581,
effective 5-1-14, re-adopted with amendment the rules in Chapter Rev 600,
formerly titled “Property Appraisal”.
The chapter is now titled “Property Assessment”. Document #10581 also adopted new rules in
Chapter Rev 600 and made extensive changes to the wording, format, structure,
and numbering of the former Chapter Rev 600.
Most of the existing rules in Chapter Rev 600 had last been filed under
Document #8501, effective 12-1-05, but they did not expire on 12-1-13 but were
extended pursuant to RSA 541-A:14-a until superseded by the rules in Document
#10581, effective 5-1-14.
Document #10581
superseded all prior filings affecting the provisions in the former Chapter Rev
600. The prior filings affecting the
former Chapter Rev 600 include the following documents:
#1499, eff 12-6-79
#1553, eff 3-25-80
#1978, eff 3-14-82
#2153, eff 10-10-82
#2880, eff 10-19-84
#4114, eff 8-20-86
#4615, eff 5-24-89 (in Rev 100)
#4768, eff 2-26-90, EXPIRED 2-26-96
#4919, eff 8-22-90
#4977, eff 11-24-90, EXPIRED 11-14-96
#5229, eff 9-27-91
#5682, eff 8-5-93, EXPIRED 8-5-99
#6200, eff 3-1-96
#6410, eff 12-25-96, EXPIRED 12-25-96
#6640, eff 11-27-97, EXPIRED 11-27-05
#7075, eff 8-21-99
#8251, eff 1-8-05
#8501, eff 12-1-05
#8645, eff 6-1-06
#8907, eff 6-19-07
REVISION NOTE #2:
Document
#13916, effective 3-28-24, readopted, readopted and renumbered, readopted with
amendment, readopted with amendment and renumbered, or repealed all of the
rules in Chapter Rev 600.
Document
#13916 repealed the former Rev 601.19 defining “DRA Assessment Review Cycle”
and readopted with amendment and renumbered the former Rev 601.20 defining
“DRA-Certified” as Rev 601.11 defining “Certified”. Document #10581 was the last document prior
to Document #13916 which had affected the former Rev 601.19. These actions necessitated the renumbering of
other definitions in Part Rev 601, and the former rule numbers are indicated in
the source notes.
Document #13916
supersedes all prior filings affecting the provisions in the former Chapter Rev
600. The prior filings beginning with
Document #10581 which affected the former Chapter Rev 600 include the following
documents:
#10581, eff 5-1-14 (See Revision Note #1 at chapter heading for
Rev 600)
#10968, eff 11-3-15 (Rev 611 only)
#12367, eff 8-22-17 (Rev 612 only)
PART Rev 601 DEFINITIONS
Rev 601.01 “Abatement
review” means to make an assessment recommendation to the municipal assessing
officials or to make a change to an assessment that is in response to an
abatement request from a taxpayer.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.02 “Appraisal”
means the act or process of developing a market value estimate of property
which will be used as the basis for valuation, fulfilling a
municipality’s statutory duties relative to property tax administration including,
but not limited to those pursuant to RSA 75:1.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.03 “Appraisal work”
means the act or process of developing and making a market value
estimate of property, or an adjustment to an assessment, which shall
be used as the basis for the valuation of a municipality in
accordance with statutory requirements including, but not limited to those
pursuant to RSA 75:1.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
(a) Is certified pursuant
to RSA 21-J:14-f and RSA 310-C; or
(b) Is statutorily given
the authority to appraise property pursuant to RSA 75:1, RSA 81:1, RSA 41:2-g,
or RSA 48:13.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.05 “Assessing
services” means the making of appraisals, reappraisals, assessments, or
providing other services on behalf of municipal assessing officials for the
statutory administration of property valuation and assessment including, but
not limited to those pursuant to RSA 75:1.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.06 “Assessing Standards Board
(ASB)” means the state of New Hampshire assessing standards board as
established pursuant to RSA 21-J:14-a.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.07 “Assessment”
means an estimate of the quality, amount, size, features, or worth
of real estate which is used as a basis for a municipalities’ valuation in
accordance with statutory requirements including, but not limited to those
pursuant to RSA 75:1.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.09 “BTLA ordered
reassessment” means an order by the state of New Hampshire board
of tax and land appeals for a revaluation or partial update of a municipality’s
property assessments.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 601.10 “Calibration”
means the process of ensuring the predictive accuracy of the CAMA model(s),
through testing, which may include but not be limited to: determining the
variable rates and adjustments from market analysis for land and land factors,
costs and depreciation for a cost model, valuation rates and adjustments for a
sales comparison model, and market rents and capitalization rates for an income
model.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.20)
(see Revision Note #2 at chapter heading for Rev 600)
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.11)
(see Revision Note #2 at chapter heading for Rev 600)
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.12)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.14 “Contract” means
any agreement between the municipality and the contractor for making
appraisals, reappraisals, assessments, or for appraisal work on behalf of
a municipality within the state of New Hampshire.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.13)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.15 “Contractor”
means the person, firm, company, or corporation with which the municipality has
executed a contract or agreement for assessing services.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.14)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.16 “Cyclical
inspection” means the process of a systematic data collection of all properties
within a municipality over a specified period of time.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.15)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.17 “Cyclical
revaluation” means the process of combining a full statistical revaluation of
the entire municipality with a cyclical inspection process.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.16)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.18 “Data
collection” means the inspection, measuring, or listing of property within a
municipality. The term includes “data verification”.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.17)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.19 “Department of
Revenue Administration (DRA)” means the New Hampshire department of
revenue administration, Governor Hugh J. Gallen Office Park
South, 109 Pleasant Street, Concord NH.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(formerly Rev 601.18) (see Revision Note #2 at chapter heading for Rev 600)
Rev 601.20 “Easement
agreement” means the legal document that identifies the parties involved,
identifies the property encumbered by the easement, and describes in detail the
public benefit, any renewal terms and all other terms of the easement
pursuant to RSA 79-C and RSA 79-D.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.21)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.21 “Executed” means
to transact, agree to, carry into effect, sign, or act
upon a contract or agreement to perform assessing services for a municipality.
The term includes “executing”.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.22) (see
Revision Note #2 at chapter heading for Rev 600)
Rev 601.22 “Final
monitoring report” means the DRA’s final letter to the municipality for any
revaluation or partial update.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.23)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.23 “Full
revaluation” means the revaluation of all taxable and nontaxable properties in
a municipality, with a complete measure and listing of all taxable and
nontaxable properties to occur at the same time of the establishment of the new
base year, to arrive at full and true value as of April 1. The term includes
“full reappraisal” and “full reassessment.”
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly (Rev 601.24)
(see Revision Note #2 at chapter heading for Rev 600)
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.25)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.25 “Highest and
best use” means the physically possible, legally permissible, financially
feasible, and maximally productive use of a property, as appraised in
accordance with RSA 75:1.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.26)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.26 “Improvement”
means any physical change to either land or to buildings that might affect
value.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.27)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.27 “In-house
assessor” means an appraiser that has been hired to perform appraisal work as
an employee of the municipality.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.28)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.28 “In-house work
plan” means a written set of goals, objectives, processes, and timelines that
the municipality intends to rely upon to perform revaluations, partial updates,
or cyclical inspections.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.29) (see
Revision Note #2 at chapter heading for Rev 600)
Rev
601.29 "Listing" means recording a description of the
interior, exterior, and attributes of any improvements or the recording of the
description of land features and attributes. The term includes “list”.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.30)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.30 “Market
analysis” means the study and processes utilized to determine the response of
buyers and sellers of real estate, in a geographic area, to various data
elements through the analysis of cost data, income data, and sale transactions
in the performance of mass appraisal.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.31)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.31 "Market
value" means the value of a property that:
(a) Is the most probable
price, not the highest, lowest, or average price;
(b) Is expressed in terms
of money;
(c) Implies a reasonable
time for exposure to the market;
(d) Implies that both buyer
and seller are informed of the uses to which the property might be put;
(e) Assumes an arm’s length
transaction in the open market;
(f) Assumes a willing buyer
and a willing seller, with no advantage being taken by either buyer or seller;
and
(g) Recognizes both the
present use and the potential use of the property. The term includes “full
and true value.”
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.32)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.32 "Mass
appraisal" means the utilization of standard commonly recognized
techniques to value a group of properties as of a given date, using standard
appraisal methods, employing common data, and providing for statistical testing.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.33)
(see Revision Note #2 at chapter heading for Rev 600)
Rev
601.33 "Measure" means the physical inspection,
verification, sketching, and recording of the exterior dimensions and
attributes of any improvements made to a property.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.34)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.34 “Monitoring”
means the DRA’s:
(a) Review of the accuracy
of appraisal work by inspecting, evaluating, and testing in whole or in part of
the data collected for the municipality by their appraiser(s);
(b) Review of the
appraiser(s) compliance with the terms of a contract or in-house work plan; and
(c) Review that the
appraisal work complies with all applicable statutes and rules.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.35)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.35 “Municipal
assessing officials” means those charged by law with the duty of assessing
taxes and being the:
(a) Governing body of a
municipality;
(b) Board of assessors or
selectmen of a municipality; or
(c) County commissioners of
an unincorporated place.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.36)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.36 “Municipality”
means a city, town, or unincorporated place.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.37)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.37 “Partial update”
means the process of analyzing market sales throughout the entire municipality
to identify and implement needed value changes to the affected areas, or
classes of property, to bring those properties to the municipality’s general
level of assessment utilizing the existing base tax year and providing an
addendum to the existing USPAP compliant report. The term includes “partial
revaluation.”
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.38)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.38 “Pick-ups” means those
properties throughout a municipality having values adjusted due to:
(a) New, newly modified, or
on-going construction;
(b) Demolitions;
(c) Errors or omissions;
(d) Subdivisions, boundary
line adjustments, or lot mergers;
(e) Tax map corrections or
zoning;
(f) Current use;
(g) Statutory exemptions;
or
(h) Abatement review.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.39)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.39 “Revaluation” means the act
of re-estimating the worth of real estate of the entire municipality using
standard appraisal methods, calibration of the CAMA tables and models,
establishment of a new base year with a USPAP compliant report, and providing
for statistical testing whether by either:
(a) A full revaluation; or
(b) A full statistical
revaluation. The term includes “reappraisal,” “reassessment,” and
“value anew.”
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.40)
(see Revision Note #2 at chapter heading for Rev 600)
Rev
601.40 “Sale validation” means the process of verifying a real
estate sale transaction to determine whether the sale was a valid or an invalid
indicator of the market value of the sold property. The term includes “sale
verification” and “sale qualification.”
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.41)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.41 “Statistical
testing” means the use or application of numerical statistics to understand the
results of a reappraisal or the need for a reappraisal.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.42)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.42 “Tax year”
means the period beginning April 1 of any year and ending March 31 of the
next year, inclusive.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.43)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.43 “Uniform
standards of professional appraisal practice (USPAP)” means the generally
accepted and recognized standards of appraisal practice printed by The
Appraisal Foundation as authorized by Congress as the source of appraisal standards
and appraiser qualifications.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.44)
(see Revision Note #2 at chapter heading for Rev 600)
Rev 601.44 “USPAP compliant
report” means an appraisal report based upon the standards established by the
ASB pursuant to RSA 21-J:14-b, I, (c).
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (formerly Rev 601.45)
(see Revision Note #2 at chapter heading for Rev 600)
PART Rev 602 CONTRACT SUBMISSION, TERMS, COMPLIANCE AND
SATISFACTION
Rev 602.01 Appraisal
Work Contract Submission and DRA Review.
(a) A contract shall be
required for any assessing services, performed by a contractor who is not an
employee of the municipality, on behalf of a municipality for tax assessment
and administration purposes, which may include, but not be limited to:
(1) Any
revaluation;
(2) Partial
update, statistical analyses, or ratio studies;
(3) Utility
or special use property assessments;
(4) Pick-ups;
(5) Current
use assessments;
(6) Abatement
review;
(7) Data
collection or cyclical inspection; or
(8) Sale validation.
(b) Prior to starting any
appraisal work for a municipality, or executing a contract for assessment
services, a contractor who is not an employee of the municipality, as evidenced
by a valid W-2 Form issued for federal income tax purposes, shall submit to the
DRA for review:
(1) A
copy of the written contract; and
(2) The
names and certification level of all personnel to be employed under the
contract.
(c) Prior to starting any
appraisal work for a municipality, executing a contract for assessment
services, or during the course of contract performance, the contractor shall
provide to the DRA for review:
(1) Any unexecuted amended
or revised contract; and
(2) Any
amended or revised list of certified personnel to be employed under the
contract.
(d) Prior to starting any
appraisal work, the contractor shall attest that:
(1) The contract
has been submitted to the DRA and in the case of a BTLA ordered reassessment,
has been approved by the DRA;
(2) The
contract has been executed by the authorized municipal assessing official(s) or
by their properly authorized agent;
(3) The
contract has been executed by the contractor; and
(4) The
executed contract has been copied and sent to the DRA along with a list of all
certified personnel with their level of certification that shall work in the
municipality under the contract.
(e) A monitoring conference
may be requested by the DRA, the municipality, or the contractor to review the
contract terms and conditions, or the in-house work plan, as detailed in Rev
609.01 to be held with the DRA and:
(1) The
municipal assessing officials;
(2) The
in-house assessor;
(3) The
contractor; or
(4) All
of the above.
(f) For a BTLA ordered
reassessment, the contract, any revised contract, and the list of personnel
assigned to work under the contract, shall be first submitted to the DRA for
examination and shall not be approved by the DRA until the indemnification and
insurance certificates as described in Rev 607.01 (a) and the performance bond
as described in Rev 607.02 have been submitted to both the municipal assessing
officials and the DRA.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 602.02 Scope of
Municipal Appraisal Work Contract.
(a) The contract shall
specify whether the contract is for:
(1) A full
revaluation;
(2) A full statistical
revaluation;
(3) A partial
update;
(4) Data collection
or cyclical inspection;
(5) Sale validation;
or
(6) Other assessing
services described in detail.
(b) The contract shall
specify:
(1) The
municipality’s:
a. Name;
b. Mailing
address;
c. Contracting
official(s) name(s) and title(s);
d. Telephone
and fax numbers; and
e. E-mail
address, if applicable;
(2) The
contractor’s:
a. Name;
b. Mailing
address;
c. Principal
place of business if different from (b) above;
d. E-mail
address, if applicable;
e. Telephone
and fax numbers;
f. The name
and title of person authorized to execute the contract; and
g. Type of
business organization, whether:
1. Proprietorship;
2. Limited
liability company;
3. Corporation;
or
4. Other,
to be specified;
(3) A list of
products and services to be delivered and dates of delivery thereof;
(4) The
duration of the contract period and the date that the contractor shall complete
all work and deliver the same in final form to the municipal assessing
officials; and
(5) If
applicable, the amount of the penalty per day that shall be paid by the
contractor, for delays caused by or in the control of the contractor, for
each day required for completion of the assessing services beyond the
completion date stated in (4) above.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 602.03 Contract
Satisfaction.
(a) The terms of a
revaluation or partial update contract shall be considered satisfied when:
(1) If
applicable, the informal review of assessments has been completed and any
required value adjustments have been made;
(2) The
final values are submitted to and accepted by the municipal assessing
officials;
(3) The
DRA has completed its final monitoring report for a BTLA ordered
revaluation or partial update;
(4) All
products required by the contract are delivered to the municipality and as
applicable, to the DRA;
(5) If
required by the contract, the values established by the contractor have
been defended through the municipal abatement process, as described under RSA
76:16, for the year of the revaluation or partial update;
(6) If
required by the contract, the values established by the contractor have
been defended through the abatement appeal process, as described under RSA
76:16-a and RSA 76:17, for the year of the revaluation or partial update;
(7) For
a BTLA ordered revaluation or partial update, the values established by the
contractor have been defended through the municipal abatement process, as
described under RSA 76:16, for the year of the revaluation or partial update;
(8) For a BTLA ordered revaluation or partial
update, the contractor has provided a representative to support the values
established by the contractor through the municipal abatement appeal process,
as described under RSA 76:16-a and RSA 76:17, for the year of the
revaluation or partial update; and
(9) All
of the other terms of the contract have been satisfied.
(b) The terms of a cyclical
inspection or data collection contract shall be considered satisfied when all
products required by the contract are delivered to the municipality and as
applicable, to the DRA.
(c) The terms of all other
assessing service contracts shall be considered satisfied when all products
required are delivered to the municipality.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 602.04 Personnel. All
revaluation, partial update, and appraisal work contracts shall:
(a) Provide a list of the
personnel, along with their certification level, that shall be working in
the municipality;
(b) Provide that for
the grading, classifying, appraising, and data collection of all property
covered by the contract, the contractor shall only employ personnel who
are:
(1) Certified
pursuant to RSA 21-J:14-f and RSA 310-C, for the level of work they shall be
performing; and
(2) Approved
by the municipal assessing officials; and
(c) Specify that the
contractor shall:
(1) Not
compensate, in any way, a municipal official, employee or any immediate family
member of such official or employee in the performance of any work under the
contract unless previously disclosed and a prior full-time employee of the contractor;
(2) For
a revaluation or partial update contract, certify that a certified assessor
supervisor assigned to work under the contract is proficient in the use and the
calibration of the CAMA system that shall be used to appraise property;
(3) For
a revaluation, partial update, data collection, or assessing services contract,
certify that the individual(s) assigned to perform data entry is(are)
proficient in the use of the municipal CAMA system;
(4) For
a revaluation or partial update contract, ensure that the certified assessor
supervisor shall be present on the revaluation or partial update site a
specified minimum percentage of the time for the duration of the contract; and
(5) For
a cyclical inspection or assessing services contract, ensure that the work
shall be overseen and reviewed by a certified assessor, or a certified assessor
supervisor shall be present on the work site a specified minimum percentage of
the time for the duration of the contract.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 602.05 Revaluation
or Partial Update Contract Public Relations and Disclosure. A
revaluation or partial update contract shall contain the following requirements
for public relations and disclosure to be met during the performance of the
contract:
(a) All publicity and news
releases shall be approved by the municipal assessing officials before being
released to the news media;
(b) The contractor, upon
request of the municipal assessing officials, shall provide assistance in
conjunction with the municipal assessing officials to acquaint the public with
the mechanics and purpose of the revaluation or partial update; and
(c) The contractor shall
not:
(1) Disclose
any preliminary values to anyone except the municipal assessing officials and
the commissioner of the DRA, or their respective designees; or
(2) Permit
anyone to use or access any data on file during the course of a revaluation or
partial update project, with the exception of the municipal assessing officials
and the commissioner of the DRA, or their respective designees, until the
values have been submitted to the municipal assessing officials and made
public.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 602.06 Contract
Compensation and Terms. All appraisal work contracts shall
include and specify:
(a) The amount of
compensation to be paid by the municipality to the contractor for the specific
assessing services that shall be performed pursuant to the contract agreement;
(b) The amount or
terms of compensation to be paid by the municipality for assessing
services to support and defend assessments that are appealed to the
BTLA or superior court, if not included in (a) above, quoted on a hourly or daily basis plus expenses;
(c) The cost to the
municipality for the appraisal of special use property, or utility property, if
not included in (a) above, quoted on a flat fee, or hourly or daily basis, plus
expenses;
(d) The manner and time
schedule in which the municipality shall make payments to the contractor;
(e) That for a revaluation
or a partial update contract, a statement of any amount of retainage that might
be withheld from the contractor until all of the terms of the contract have
been satisfied; and
(f) That for a BTLA ordered
revaluation or partial update, the contract shall state that a minimum of 10%
retainage shall be withheld from the contractor until:
(1) All
of the terms of the contract have been satisfied; and
(2) The
DRA has completed its final monitoring report.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 602.07 Detail of
Appraisal Work to Be Performed and Delivered. All appraisal work
contracts shall include and specify:
(a) That the contractor
shall ensure that the assessing services shall be performed:
(1) In
a good and workmanlike manner; and
(2) In
accordance with all applicable laws and rules in effect at the time of contract
satisfaction;
(b) That all tax exempt and
non-taxable property within the taxing jurisdiction of the municipality shall
be appraised in the same manner as taxable property;
(c) The CAMA system that
shall be utilized to complete the appraisal work for the municipality; and
(d) How the contractor
shall conduct and provide to the municipality the assessing services which may
include, but not be limited to:
(1) A revaluation;
(2) A partial update,
statistical analyses, or ratio studies;
(3) Utility
or special use property assessments;
(4) Pick-ups;
(5) Current
use assessments;
(6) Abatement
review;
(7) Data
collection, cyclical inspection; or
(8) Sale validation.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev 603 REVALUATION CONTRACT REQUIREMENTS
Rev 603.01 Full
Revaluation and Full Statistical Revaluation Contract Requirements. The
contract shall contain the details of the revaluation appraisal work specified
in Rev 603.02 through Rev 603.05 to be met during the performance of the
contract.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 603.02 Full
Revaluation Contract Services. For a full revaluation contract
the following services shall be performed and provided:
(a) Property data shall be
collected and inspected as follows:
(1) All land parcels
and any attributes that might affect the market value shall be listed
accurately, which may include, but not be limited to:
a. Number
of acres;
b. Road
frontage;
c. Water
frontage;
d. Water
access;
e. Views;
f. Topography;
g. Access;
h. Neighborhood;
i. Betterments;
j. Approvals;
k. Easements;
l. Deeded
restrictions; and
m. Other
factors that might affect the market value;
(2) Every
principal building(s), and any appurtenant building(s), or other
improvements, shall be accurately measured and listed to account for the
specific elements and details of construction that might affect the
market value, which may include, but not be limited to:
a. The
quality of construction;
b. The
approximate age of the structure;
c. Depreciation
factors;
d. Foundation
type;
e. Basement
area;
f. Insulation;
g. Roofing;
h. Exterior
cover;
i. Flooring;
j. Interior
finish;
k. Fireplaces;
l. Heating
and air conditioning systems;
m. Solar
collectors;
n. Plumbing
and plumbing fixtures;
o. Electric
service;
p. Story
height;
q. The
total number of rooms;
r. The
total number of bathrooms;
s. The
total number of bedrooms;
t. Sprinkler
systems;
u. Elevators;
and
v. Any
other features, attributes, or factors that might affect market value;
(3) The
contractor shall provide in the contract the employee protocol and procedure
for inspection of the property as detailed in (9) below;
(4) When
entrance to a building or a parcel of land cannot be obtained as detailed in
(9) below, the contractor shall make:
a. A
note of the date of the visit to the property; and
b. A
notation of the reason the inspection of the property could not be obtained as
detailed in (9) below;
(5) All
full revaluation contracts shall provide the procedure for inspection, call
backs, and notification;
(6) For
a BTLA ordered full revaluation, the contractor shall make an attempt to
inspect the property, unless prohibited pursuant to (9) below, and if the
attempt is unsuccessful, the contractor shall:
a. Make
a note of the date of the visit to the property;
b. Either:
1. Leave a notification card at the property
requesting that the property owner call the contractor’s designee, within a
stated time frame as agreed upon by the municipal assessing officials and the
contractor, to arrange for an interior inspection; or
2. Send a letter to the property owner
requesting that the property owner call the contractor’s designee, within a
stated time frame as agreed upon by the municipal assessing officials and the
contractor, to arrange for an interior inspection; and
c. Notify
the municipal assessing officials that the property was not accessed and
that the contractor has not been contacted by the property owner or occupant,
within the prescribed time frame;
(7) For
a BTLA ordered full revaluation, the municipal assessing officials, when
notified by the contractor pursuant to Rev 603.02(a)(6)c. above:
a. May
attempt to make arrangements with the owner or occupant for an interior
inspection of the property; and
b. Shall
notify the contractor within 10 working days of whether inspection arrangements
were made;
(8) If
the contractor or the municipal assessing officials are not able to
arrange for an interior inspection, the contractor shall:
a. Estimate
the value of the improvements using the best evidence available; and
b. Annotate
the property record card accordingly; and
(9) The
contractor shall complete interior inspection of all properties except:
a. Vacant
or unoccupied structures;
b. Where
multiple attempts for inspection have been made without success and the owner
or occupant has not responded to the contractor or the municipal assessing
officials’ notifications;
c. Where postings
prevent access;
d. When
the owner has refused access to the contractor or designee;
e. Unsafe
structures;
f. When
inhabitants appear impaired, dangerous, or threatening; and
g. Any
other reason for which the municipal assessing officials agree that the
property is inaccessible;
(b) The contractor shall
provide to the municipality a complete copy of the:
(1) Field
data collection card(s);
(2) Worksheet(s);
and
(3) Other
document(s) used in the valuation process; and
(c) For a BTLA ordered full
revaluation the contractor shall provide monthly progress reports
indicating the percentage of completion of the full revaluation to the
municipal assessing officials and the DRA. All other contracts shall specify
the reporting requirements.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 603.03 Full
Statistical Revaluation Contract Services. For a full
statistical revaluation contract the following services shall be performed and
provided:
(a) Property
data shall be collected and inspected as follows:
(1) All qualified
land sales, and any attributes that might affect the market value shall be
listed accurately, which may include, but not be limited to:
a. Number
of acres;
b. Road
frontage;
c. Water
frontage;
d. Water
access;
e. Views;
f. Topography;
g. Access;
h. Neighborhood;
i. Betterments;
j. Approvals;
k. Easements;
l. Deeded
restrictions; and
m. Other
factors that might affect the market value;
(2) All qualified
improved sales, principal building(s), and any appurtenant building(s), or
other improvement(s) shall be accurately measured and listed to account for the
specific elements and details of construction that might affect
the market value, which may include, but not be limited to:
a. The
quality of construction;
b. The
approximate age of the structure;
c. Depreciation
factors;
d. Foundation
type;
e. Basement
area;
f. Insulation;
g. Roofing;
h. Exterior
cover;
i. Flooring;
j. Interior
finish;
k. Fireplaces;
l. Heating
and air conditioning systems;
m. Solar
collectors;
n. Plumbing
and plumbing fixtures;
o. Electric
service;
p. Story
height;
q. The
total number of rooms;
r. The
total number of bathrooms;
s. The
total number of bedrooms;
t. Sprinkler
systems;
u. Elevators;
and
v. Any
other features, attributes, or factors that might affect market value;
(3) The
contractor shall provide in the contract the employee protocol and procedure
for inspection of the property as detailed in (9) below;
(4) When
entrance to a building or a parcel of land cannot be obtained as detailed in
(9) below, the contractor shall make:
a. A
note of the date of the visit to the property; and
b. A
notation of the reason the inspection of the property could not be
obtained as detailed in (9) below;
(5) All
full statistical revaluation contracts shall provide the procedure for
inspection, call backs, and notification;
(6) For a
BTLA ordered full statistical revaluation, the contractor shall make
an attempt to inspect the property, unless prohibited pursuant to (9)
below, and if the attempt is unsuccessful, the contractor shall:
a. Make
a note of the date of the visit to the property;
b. Either:
1. Leave a notification card at the property
requesting that the property owner call the contractor’s designee, within a
stated time frame as agreed upon by the municipal assessing officials and the
contractor, to arrange for an interior inspection; or
2. Send a letter to the property owner
requesting that the property owner call the contractor’s designee, within a
stated time frame as agreed upon by the municipal assessing officials and the
contractor, to arrange for an interior inspection; and
c. Notify
the municipal assessing officials that the property was not accessed and
that the contractor has not been contacted by the property owner or occupant,
within the prescribed time frame;
(7) For
a BTLA ordered full statistical revaluation, the municipal assessing
officials, when notified by the contractor pursuant to Rev 603.03(a)(6)c.
above:
a. May attempt
to make arrangements with the owner or occupant for an interior inspection of
the property; and
b. Shall notify
the contractor within 10 working days of whether or not inspection
arrangements were made;
(8) If
the contractor or the municipal assessing officials are not able to
arrange for an interior inspection, the contractor shall:
a. Estimate
the value of the improvements using the best evidence available; and
b. Annotate
the property record card accordingly; and
(9) The
contractor shall complete interior inspection of all properties except:
a. Vacant
or unoccupied structures;
b. Where
multiple attempts for inspection have been made without success and the owner
or occupant has not responded to the contractor or the municipal assessing
officials’ notifications;
c. Where
postings prevent access;
d. When
the owner has refused access to the contractor or designee;
e. Unsafe
structures;
f. When
inhabitants appear impaired, dangerous, or threatening; and
g. Any
other reason for which the municipal assessing officials agree that the
property is inaccessible;
(b) The contractor shall
provide to the municipality a complete copy of the:
(1) Field
data collection card(s);
(2) Worksheet(s);
and
(3) Other
document(s) used in the valuation process; and
(c) For a BTLA ordered full
statistical revaluation the contractor shall provide monthly progress
reports indicating the percentage of completion of the full statistical
revaluation to the municipal assessing officials and the DRA. All other
contracts shall specify the reporting requirements.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 603.04 Full
Revaluation and Full Statistical Revaluation Contract Services. For
a full revaluation and a full statistical revaluation contract the following
services shall be performed and provided:
(a) Property records shall
be compiled as follows:
(1) The
contractor shall prepare an individual property record for each separate
parcel of property in the municipality arranged to show:
a. The
owner’s name, street number, map and lot number, or other designation of the
property;
b. The
owner’s mailing address;
c. All
information necessary to derive and understand:
1. The
land value;
2. The
number of acres of the parcel;
3. The
land classification;
4. The adjustments made to land values;
5. The
value of the improvements on the land;
6. The
accurate description of all the improvements whether affecting market value or
not;
7. The
improvement pricing details;
8. The
allowances made for physical, functional, and economic depreciation
factors;
9. The
outline sketch of all principal improvements with dimensions with the street
side or waterfront toward the bottom of the diagram;
10. The
base valuation year; and
11. The
print date of the property record;
d. The
specific elements and details of construction, which may include, but
not be limited to, the items contained in Rev 603.02 (a)(1) & (2) and
Rev 603.03 (a)(1) & (2);
e. Photograph(s)
of the principal building, if required by the contract;
f. History
of the property transfer to include:
1. Date
of sale;
2. Consideration
amount;
3. Qualification
code; and
4. Property
type noted as either vacant or improved;
g. A
notation area to record comments pertaining to the property; and
h. A
notation area to record the history of the property, which may include, but not
be limited to:
1. Property
inspection date;
2. Individual’s identification number
or initials associated with the inspection;
3. The
extent of the inspection;
4. Reason
of the inspection; and
5. Any
value adjustment(s);
(b) A market analysis
shall be completed as follows:
(1) A
certified property assessor supervisor shall conduct the full revaluation and
full statistical revaluation market analysis;
(2) A
certified property assessor assistant, under the guidance of a certified
property assessor or a certified property assessor supervisor, may validate or
invalidate sales for the market analysis;
(3) The
contract shall specify that the municipality shall provide to the contractor a
copy of all property transfers for a minimum of 2 years immediately
preceding the effective date of the revaluation;
(4) A
market analysis shall be conducted by the contractor using accepted mass
appraisal methods in order to determine land, improvements, and any other
contributory values or factors including:
a. A
review of all property transfers provided by the municipal assessing officials
to the contractor;
b. A
compilation of all unqualified property transfers into a list containing:
1. The
parcel map and lot number;
2. The
disqualification code;
3. The
date of sale; and
4. The
sale price;
c. A
compilation of all qualified property transfers into a list including:
1. The
parcel map and lot number;
2. The
date of sale;
3. The
sale price;
4. The
newly established value;
5. If
required by the contract, a photocopy or printout of the property record
card for each property transferred; and
6. If
required by the contract, a photograph of the principal improvements attached
thereto;
d. Estimated
land values with the documented results, as follows:
1. Utilizing
vacant land sales whenever possible; and
2. In
the absence of an adequate number of vacant land sales, the land residual
method or other recognized land valuation methodologies shall be used to assist
in the determination of land unit values;
e. The
indicated land values shall be documented as:
1. Site;
2. Front
or square foot;
3. Front
acre;
4. Rear
acre units; or
5. Other
appropriate units of comparison;
f. An
analysis section to include:
1. The
sale price; and
2. Supporting
adjustments made in sufficient detail to be understood by the municipal
assessing officials and taxpayers;
g. The
market analysis used to indicate unit values with the documentation of the
method(s) employed and any special adjustment factors; and
h. Tax
maps showing the locations of all qualified sales and the delineation of
neighborhoods if required by the contract; and
(5) The
preliminary market analysis shall:
a. Be
provided to the municipal assessing officials and the DRA prior to the
acceptance of the new values by the municipal assessing officials;
b. Be
printed in its final form and provided to the municipal assessing officials and
the DRA at the completion of the revaluation as part of the USPAP compliant
report; and
c. Become
property of the municipality;
(c) The valuation of
property for the revaluation shall be completed by utilizing recognized
approaches to value, which may include, but not be limited to:
(1) The cost
approach, when utilized, shall be implemented by calibrating and applying land
valuation tables, building valuation tables, and unit costs as follows:
a. Investigate,
with documented analysis, land values for residential, commercial, industrial,
and any other special use properties in the area;
b. Documentation
of the land valuation tables and unit costs by including statistical testing to
compare the calculated preliminary land value to the sale properties to
ensure accuracy before the land valuation tables and unit costs are
implemented;
c. Documentation
for the development of the units of comparison that shall be used for the base
land prices, which may include, but not be limited to:
1. Site;
2. Front
foot;
3. Square
foot;
4. Front
acre;
5. Rear
acre; and
6. Other
appropriate units of comparison;
d. Documentation
for site specific characteristic land adjustments, which may
include, but not be limited to:
1. Topography;
2. View;
3. Size;
4. Location; and
5. Access;
e. Documentation
of the calibration of all land tables and models;
f. Investigate,
with documented analysis, the building costs of residential, commercial,
industrial, and any other special use properties in the area;
g. Documentation
of the testing of the contractor’s building valuation tables and unit costs by
comparing the calculated preliminary building value to the sale
properties, for which the building costs are known, to ensure accuracy before
the building valuation tables and unit costs are implemented;
h. In
utilizing building costs as the basis of appraisal for properties, the
building cost tables shall consist of unit prices based upon relevant
factors, which may include, but not be limited to:
1. Specifications
for various types of improvements;
2. The quality of
construction;
3. The building
customs and practices in the municipality;
4. Various
story heights and square foot areas adequate for the valuation of all types of
buildings or other improvements to the land;
5. Tables for
additions and deductions for variations from the base cost
improvement specifications; and
6. Tables
for depreciation based upon age and condition of the improvements; and
i. Documentation
of the calibration of all building cost tables and models;
(2) The income
approach, when utilized, shall be implemented by calibrating and applying
valuation models as follows:
a. Investigate
and qualify, with documented analysis, market data, which may include, but
not be limited to:
1. Income,
expenses, vacancy, and capitalization rates for residential income, commercial,
industrial, and any other special use properties;
2. Property
specific characteristics;
3. Documented
statistical testing for the income valuation models to known sales of similar
properties;
4. Valuation
models consisting of market data based upon:
(i) Defined descriptions and specification based
upon property type; and
(ii) Quality
and size of the improvements; and
5. Documentation
of the calibration of all income valuation tables and models;
(3) The
market-sales comparison approach, when utilized, shall be implemented by
calibrating and applying valuation models as follows:
a. The
contractor shall qualify, analyze, and use sales as direct units of comparison
in the valuation of residential, commercial, industrial, and any other special
use properties;
b. An
investigation with documented analysis of comparable sales;
c. Documentation
of the adjustments for specifics, which may include, but not be limited to:
1. Location;
2. Time;
3. Size;
4. Features;
and
5. Condition;
d. Documentation
on how the adjustments were derived;
e. Documentation
of final value reconciliation; and
f. Documented
calibration for all of the sales comparison tables and models;
(d) In the utilization of
the appraisal approaches to valuation, the contractor shall make and document
adjustments made to properties for depreciation factors, which may include, but
not be limited to, physical, functional, and economic conditions;
(e) The contractor shall
identify the utility and special use properties within the municipality by:
(1) Providing
documentation of the methodology and analysis that was utilized by the
contractor in the establishment of the assessed value(s); and
(2) Indicating
the properties that were not part of the appraisal work performed under the
revaluation contract by:
a. Identification
of the property; and
b. Identification
of the source of the appraisal of the property for the revaluation;
(f) If required by the
contract, the contractor shall ensure that a final comprehensive review of
the newly established values shall be performed by a certified property
assessor supervisor utilizing a parcel by parcel field review of the entire
municipality to:
(1) Ensure
that all properties are valued at their highest and best use and as
applicable appraised pursuant to RSA 75:1; and
(2) Identify and
correct any mechanical errors, inconsistencies, unusual features, or value
influencing factors;
(g) The value notification
and informal reviews shall be completed as follows:
(1) The
contractor shall provide to the municipal assessing officials:
a. A
list of the newly established values for review;
b. A
preliminary value analysis with a copy delivered to DRA for review; and
c. The informal
review schedule in advance for a BTLA ordered revaluation and for all other
revaluations if requested by the municipality;
(2) For
a BTLA ordered revaluation the contractor shall mail, first class, to all
property owners, the notification of the newly established value of their
property by sending to the property owner either of the following and, for all
other revaluations as requested by the municipality:
a. A
list of all property owners containing the newly established valuations of all
properties within the municipality; or
b. A
letter to the owner stating the newly established value of their property and
whether the contractor has either:
1. Published
a list of all property owners containing the newly established valuations for
all properties within the municipality in an identified newspaper of general
circulation for the entire municipality; or
2. Posted
in 2 identified public places within the municipality a list of all property
owners and the newly established values of the entire municipality;
(3) The
notification of newly established values shall contain the details of the
informal review process, instructions on scheduling an informal review, and the
time frame in which informal reviews shall be scheduled, if applicable;
(4) The
notification of newly established values shall contain instructions in regard
to the appeal process for abatements pursuant to RSA 76:16, RSA 76:16-a and RSA
76:17;
(5) After
mailing or posting of the notification of newly established values the
contractor shall ensure that an informal review of the newly established
property values is provided to all property owners who may, within the time
prescribed by the contract, request such a review;
(6) For
all revaluations, not withstanding Rev 602.05 the
contractor shall make available to all property owners the property record card
and market analysis related to their newly established property value(s);
(7) For
a BTLA ordered revaluation, the contractor shall notify, by first class
mail, all property owners addressed during the informal reviews and indicate
whether or not a change in value resulted and the amount thereof and, for all
other revaluations as requested by the municipality; and
(8) For
all revaluations, all documentation utilized or obtained during the informal
review process shall be relinquished to the municipal assessing officials;
(h) Appraisal reporting and
appraisal manuals shall be completed as follows:
(1) The
contractor shall provide a USPAP compliant appraisal report in accordance with
the ASB standards and the report shall contain, at a minimum, the following:
a. A
letter of transmittal to include a signed and dated USPAP certification
statement, accepting responsibility for all elements of the certification, the
appraisal results, and the contents of the appraisal report;
b. Sections
detailing:
1. The
scope of work;
2. The
development of values;
3. Time
trending analysis;
4. Land
and neighborhood data;
5. Improved
property data;
6. Statistical
testing, analysis, and quality control; and
7. The
development of approaches to value used in the revaluation of properties;
c. Appendices,
which may include, but not be limited to:
1. Work
plan;
2. Neighborhood
maps;
3. Names
and levels of certified individuals authoring or assisting with the development
of the USPAP compliant report;
4. CAMA
system codes;
5. Identification
and description of zoning districts;
6. Qualified
and unqualified sale codes; and
7. Other
useful definitions or information; and
d. Instructions,
or as a separate document, adequate instructions for the municipal assessing
officials to:
1. Understand
the valuation methodologies employed;
2. Understand
the market and neighborhood adjustments; and
3. Understand
the conclusions of the appraisal report;
(2) The
contractor shall provide a USPAP compliant report to the municipal assessing
officials, to be retained by the municipal officials until the next
revaluation, and a copy to the DRA;
(3) The
contractor shall provide a data collection manual, to be included within the
USPAP report or as a separate document, which may include but not be limited
to:
a. A
list and description of data elements being collected by the contractor, which
may include, but not be limited to:
1. Building
characteristics;
2. Extra
features;
3. Outbuildings;
4. Site
improvements;
5. Site
characteristics;
6. Road
frontage;
7. Water
frontage;
8. Water
access;
9. Topography;
and
10. View;
b. A
glossary and a description of all codes used within the data collection
and on property record cards;
c. A
description of all grading factors utilized, which may include, but
may not be limited to:
1. Condition
factors;
2. Quality;
3. Depreciation;
4. Amenity
values; and
5. Other
factors or conditions; and
d. A
glossary and description of the coding used for visitation history; and
(4) The
contractor shall ensure that the municipal assessing officials have:
a. A
technical CAMA manual detailing the CAMA system utilized; and
b. Been
provided training in the proper use of the CAMA system; and
(i) The defense
of assessed values shall be completed as follows:
(1) For
a BTLA ordered revaluation, the contractor shall, after the final property tax
bills have been mailed by the municipality, support and defend the values that
were established by the contractor for the year of the revaluation as follows:
a. At
no additional cost to the municipality, property tax appeals that are timely
filed with the municipality pursuant to RSA 76:16 shall have:
1. A
review, by either a certified property assessor or a certified property
assessor supervisor; and
2. The
contractor’s written recommendation provided to the municipal assessing
officials for each property for which an appeal had been received;
b. The
contractor shall provide a qualified representative for the defense of property
tax appeals that are timely filed with the BTLA or superior court pursuant to
RSA 76:16-a and RSA 76:17, whose compensation has been agreed upon by the parties
to the contract as stipulated in Rev 602.06 (b); and
c. The
contractor shall support and defend the values established by the contractor
that might have been lowered by the municipal assessing officials but
shall not be required to support or defend values that have been increased
by the municipal assessing officials;
(2) For
all other revaluations the contractor shall provide the procedure for handling
and processing of an application for abatement that is appealed to:
a. The
municipal assessing officials;
b. The
BTLA; and
c. The
superior court in the county in which the property is located; and
(3) All
documentation utilized or obtained during the defense of assessed value process
shall be relinquished to the municipality.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 603.05 Full
Revaluation and Full Statistical Revaluation Municipal Responsibilities. For
a full revaluation and a full statistical revaluation the contract shall
specify the items that the municipality shall be responsible to provide to
the contractor, which may include, but not be limited to:
(a) A list of property
within the municipality that is exempt from taxation;
(b) Information pertaining
to:
(1) The
current ownership information for all property;
(2) The
physical location of all property;
(3) Property
address changes within the municipality;
(4) All
property transfer information;
(5) Tax
maps;
(6) Zoning
maps;
(7) Plans;
(8) Building
permits;
(9) Subdivisions;
(10) Boundary
line adjustments and mergers; and
(11) Other
information as specified by the contractor for the services being provided; and
(c) If requested, suitable
office space and equipment, as specified by the contractor, for the use of the
contractor’s personnel in the performance of the appraisal work.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev 604 PARTIAL UPDATE CONTRACT REQUIREMENTS
Rev 604.01 Partial
Update Contract Requirements. The contract shall contain the
details of the partial update appraisal work specified in Rev 604.02
through Rev 604.03 to be met during the performance of the contract.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 604.02 Partial
Update Contract Services. For a partial update contract the
following services shall be performed and provided:
(a) Identification and
documentation of affected areas or classes of property:
(1) By completion
of statistical testing and ratio studies to determine the need for a
reappraisal of affected areas or of a class of property; or
(2) Pursuant
to an order by the BTLA for a partial update of an affected area or of a class
of property;
(b) Property data shall be
collected and inspected as follows:
(1) The
applicable property data shall be collected and utilized in the partial update
appraisal work as identified in (a), above;
(2) All
applicable land parcels and any attributes that might affect the
market value shall be listed accurately, which may include, but not be limited
to:
a. Number
of acres;
b. Road
frontage;
c. Water
frontage;
d. Water
access;
e. Views;
f. Topography;
g. Access;
h. Neighborhood;
i. Betterments;
j. Approvals;
k. Easements;
l. Deeded
restrictions; and
m. Other
factors that might affect the market value;
(3) For
applicable improved properties, every principal building(s), and
any appurtenant building(s), or other improvements, shall be accurately
measured and listed to account for the specific elements and
details of construction that might affect the market value, which may
include, but not be limited to:
a. The
quality of construction;
b. The
approximate age of the structure;
c. Depreciation
factors;
d. Foundation
type;
e. Basement
area;
f. Insulation;
g. Roofing;
h. Exterior
cover;
i. Flooring;
j. Interior
finish;
k. Fireplaces;
l. Heating
and air conditioning systems;
m. Solar
collectors;
n. Plumbing
and plumbing fixtures;
o. Electric
service;
p. Story
height;
q. The
total number of rooms;
r. The
total number of bathrooms;
s. The
total number of bedrooms;
t. Sprinkler
systems;
u. Elevators;
and
v. Any
other features, attributes, or factors that might affect market value;
(4) The contractor
shall provide in the contract the employee protocol and procedure for
inspection of the property as detailed in (10) below;
(5) When
entrance to a building or a parcel of land cannot be obtained as detailed in
(10) below, the contractor shall make:
a. A
note of the date of the visit to the property; and
b. A
notation of the reason the inspection of the property could not be obtained as
detailed in (10) below;
(6) All partial
update contracts shall provide the procedure for inspection, call backs, and
notification;
(7) For a BTLA
ordered partial update, the contractor shall make an attempt to inspect the
property, unless prohibited pursuant to (10) below, and if the attempt is
unsuccessful, the contractor shall:
a. Make
a note of the date of the visit to the property;
b. Either:
1. Leave a notification card at the property
requesting that the property owner call the contractor’s designee, within a
stated time frame as agreed upon by the municipal assessing officials and the
contractor, to arrange for an interior inspection; or
2. Send
a letter to the property owner requesting that the property owner call the
contractor’s designee, within a stated time frame as agreed upon by the
municipal assessing officials and the contractor, to arrange for an interior
inspection; and
c. Notify
the municipal assessing officials that the property was not accessed and that
the contractor has not been contacted by the property owner or occupant, within
the prescribed time frame;
(8) For
a BTLA ordered partial update, the municipal assessing officials, when notified
by the contractor pursuant to Rev 604.02(b)(7)c. above:
a. May
attempt to make arrangements with the owner or occupant for an interior
inspection of the property; and
b. Shall notify
the contractor within 10 working days of whether or not inspection arrangements
were made;
(9) If
the contractor or the municipal assessing officials are not able to
arrange for an interior inspection, the contractor shall:
a. Estimate
the value of the improvements using the best evidence available; and
b. Annotate
the property record card accordingly; and
(10) The
contractor shall complete interior inspection of all properties except:
a. Vacant
or unoccupied structures;
b. Where
multiple attempts for inspection have been made without success and the owner
or occupant has not responded to the contractor or the municipal assessing
officials’ notifications;
c. Where
postings prevent access;
d. When
the owner has refused access to the contractor or designee;
e. Unsafe
structures;
f. When
inhabitants appear impaired, dangerous, or threatening; and
g. Any
other reason for which the municipal assessing officials agree that the
property is inaccessible;
(c) The contractor shall
provide to the municipality a complete copy of the:
(1) Field
data collection card(s);
(2) Worksheet(s);
and
(3) Other
document(s) used in the valuation process;
(d) For a BTLA ordered
partial update the contractor shall provide monthly progress reports
indicating the percentage of completion of the partial update to the municipal
assessing officials and the DRA, and all other contracts shall specify the
reporting requirements;
(e) Property records shall
be compiled for the affected property as identified in 604.02 as follows:
(1) The
contractor shall prepare an individual property record for each separate parcel
of property being appraised arranged to show:
a. The
owner's name, street number, map and lot number, or other designation of the
property;
b. The
owner's mailing address;
c. All
information necessary to derive and understand:
1. The
land value;
2. The
number of acres of the parcel;
3. The
land classification;
4. The
adjustments made to land values;
5. The
value of the improvements on the land;
6. The
accurate description of all the improvements whether affecting market value or
not;
7. The
improvement pricing details;
8. The
allowances made for physical, functional, and economic depreciation
factors;
9. The
outline sketch of all principal improvements with dimensions with the street
side or waterfront toward the bottom of the diagram;
10. The
base valuation year; and
11. The
print date of the property record;
d. The
specific elements and details of construction, which may include, but not be
limited to, the items contained in Rev 604.02 (b) (2) and (3);
e. Photograph(s)
of the principal building, if required by the contract;
f. History
of the property transfer to include:
1. Date
of sale;
2. Consideration
amount;
3. Qualification
code; and
4. Property
type noted as either vacant or improved;
g. A
notation area to record comments pertaining to the property; and
h. A
notation area to record the history of the property, which may include, but not
be limited to:
1. Property
inspection date;
2. Individual’s
identification number or initials associated with the inspection;
3. The
extent of the inspection;
4. Reason
of the inspection; and
5. Any
value adjustment(s);
(f) A statistical analysis
and market analysis shall be completed as follows:
(1) A
certified property assessor supervisor shall include the statistical analysis,
or the BTLA order for a partial update, in the market analysis documentation;
(2) A
certified property assessor supervisor shall conduct the partial update and
market analysis;
(3) A
certified property assessor assistant, under the guidance of a certified
property assessor or a certified property assessor supervisor, may validate or
invalidate sales for the market analysis;
(4) The
contract shall specify that the municipality shall provide to the contractor a
copy of all property transfers for a minimum of 2 years immediately preceding
the effective date of the partial update;
(5) A
market analysis shall be conducted by the contractor using accepted mass
appraisal methods in order to determine land, improvements, and any other
contributory values or factors including:
a. A
review of all property transfers provided by the municipal assessing officials
to the contractor;
b. An
addendum for the existing base year market analysis report containing a
compilation of all unqualified property transfers into a list containing:
1. The
parcel map and lot number;
2. The
disqualification code;
3. The
date of sale; and
4. The
sale price;
c. An
addendum for the existing base year market analysis report containing a
compilation of all qualified property transfers into a list including:
1. The
parcel map and lot number;
2. The
date of sale;
3. The
sale price;
4. The
newly established value;
5. If
required by the contract, a photocopy or printout of the property record card
for each property transferred; and
6. If
required by the contract, a photograph of the principal improvements attached
thereto;
d. An
addendum for the existing base year market analysis report containing the
estimated land values for the affected property, or classes of property, with
the documented results, as follows:
1. Utilizing
vacant land sales whenever possible; and
2. In
the absence of an adequate number of vacant land sales, the land residual
method or other recognized land valuation methodologies shall be used to
assist in the determination of land unit values;
e. The
indicated land values shall be documented as:
1. Site;
2. Front
or square foot;
3. Front
acre;
4. Rear
acre units; or
5. Other
appropriate units of comparison;
f. An
addendum for the existing base year market analysis report containing an
analysis section for the affected property, or classes of property, to include:
1. The
sale price; and
2. Supporting
adjustments made in sufficient detail to be understood by the municipal
assessing officials and taxpayers;
g. An
addendum for the existing base year market analysis report containing the
market analysis used to indicate unit values for the affected property, or
classes of property, with the documentation of the method(s) employed and any
special adjustment factors; and
h. Tax maps
showing the locations of all qualified sales and the delineation of
neighborhoods for the affected property, or classes of property if required by
the contract;
(6) The
addendum to the base year preliminary market analysis for the partial
update shall:
a. Be
provided to the municipal assessing officials and the DRA prior to the
acceptance of the new values by the municipal assessing officials;
b. Be
printed in its final form and provided to the municipal assessing officials and
the DRA at the completion of the partial update as part of the USPAP compliant
report; and
c. Become
property of the municipality;
(g) The valuation of the
affected property, or classes of property, for the partial update shall bring
those properties to the municipality’s general level of assessment based upon
the existing base year and data collection manual by utilizing recognized
approaches to value, which may include, but not be limited to:
(1) The
cost approach, when utilized, shall be implemented by calibrating and applying
land valuation tables, building valuation tables, and unit costs for the
affected property, or classes of property, reflective of the base year as
follows:
a. Investigate,
with documented analysis, land values for residential, commercial, industrial,
and any other special use properties in the area;
b. Documentation
of the land valuation tables and unit costs by including statistical testing to
compare the calculated preliminary land value to the sale properties to ensure
accuracy before the land valuation tables and unit costs are implemented for
the affected property, or classes of property;
c. Documentation
for the development of the units of comparison that shall be used for the base
land prices for the affected property, or classes of property, which may
include, but not be limited to:
1. Site;
2. Front foot;
3. Square foot;
4. Front acre;
5. Rear acre;
and
6. Other appropriate
units of comparison;
d. Documentation
for site specific characteristic adjustments for the affected property or
classes of property, which may include, but not be limited to:
1. Topography;
2. View;
3. Size;
4. Location;
and
5. Access;
e. Documentation
of the calibration of the land tables for the affected property, or classes of
property;
f. Investigate,
with documented analysis, the building costs of residential, commercial,
industrial, and any other special use properties in the area;
g. Documentation
of the testing of the contractor’s building valuation tables and unit costs by
comparing the calculated preliminary building value to the sale
properties, for which the building costs are known, to ensure
accuracy before the building valuation tables and unit costs are implemented
for the affected property, or classes of property;
h. In
utilizing building costs as the basis of appraisal for the affected property,
or classes of property, the building cost tables shall consist of unit prices
based upon relevant factors, which may include, but not be limited to:
1. Specifications
for various types of improvements;
2. The
quality of construction;
3. The
building customs and practices in the municipality;
4. Various
story heights and square foot areas adequate for the valuation of all types of
buildings or other improvements to the land;
5. Tables for
additions and deductions for variations from the base cost specifications; and
6. Tables
for depreciation based upon age and condition of the improvements;
i. Documentation
of the calibration of the building cost tables and models for the affected
property, or classes of property;
(2) The
income approach, when utilized, shall be implemented by calibrating and
applying the valuation models for the affected property, or classes of
property, reflective of the base year as follows:
a. Investigate
and qualify, with documented analysis, market data for the affected property,
or classes of property, which may include, but not be limited to:
1. Income,
expenses, vacancy, and capitalization rates for residential income, commercial,
industrial, and any other special use properties;
2. Property
specific characteristics;
3. Documented
statistical testing for the income valuation models for the affected property,
or classes of property to known sales of similar properties;
4. Valuation
models for the affected property, or classes of property consisting of market
data based upon:
(i) Defined descriptions and specification based
upon property type; and
(ii) Quality
and size of the improvements; and
5. Documentation
of the calibration of the income valuation tables and models for the affected
property, or classes of property; and
(3) The
market-sales comparison approach, when utilized, shall be implemented by
calibrating and applying valuation models for the affected property, or classes
of property, as follows:
a. The
contractor shall qualify, analyze, and use sales as direct units of comparison
in the valuation of residential, commercial, industrial, and any other special
use properties;
b. An
investigation with documented analysis of comparable sales for the affected
property, or classes of property;
c. Documentation
of the adjustments for specifics for the affected property, or classes of
property, which may include, but not be limited to:
1. Location;
2. Time;
3. Size;
4. Features;
and
5. Condition;
d. Documentation
on how the adjustments for the affected property, or classes of property were
derived;
e. Documentation
of final value reconciliation for the affected property, or classes of
property; and
f. Documented
calibration for the sales comparison tables and models for the affected
property, or classes of property.
(h) In the
utilization of the appraisal approaches to valuation, the contractor shall
document adjustments made to the affected property, or classes of property for
depreciation factors, which may include, but not be limited to, physical,
functional, and economic conditions;
(i) The
contractor shall identify any affected utility and special use properties
within the partial update and shall:
(1) Provide
full documentation of the methodology and analysis that was utilized by
the contractor in the establishment of the assessed value(s) for the
affected utility or special use property; or
(2) Identify
the source of the appraisal for the affected utility or special use property
for the partial update;
(j) If required by the
contract, the contractor shall ensure that a final comprehensive review of the
newly established values for the affected property, or classes of property
shall be performed by a certified property assessor supervisor utilizing a
parcel by parcel field review of the properties to:
(1) Ensure
that all affected properties are valued at their highest and best use and as
applicable appraised pursuant to RSA 75:1;
(2) Ensure
that all affected properties are at the municipalities general level of
assessment; and
(3) Identify and
correct any mechanical errors, inconsistencies, unusual features, or value
influencing factors;
(k) The value notification
and informal reviews shall be completed as follows:
(1) The
contractor shall provide to the municipal assessing officials:
a. A
list of the newly established values for review;
b. A
preliminary value analysis with a copy delivered to DRA for review; and
c. The
informal review schedule in advance for a BTLA ordered partial update and for
all other partial updates if requested by the municipality;
(2) For
a BTLA ordered partial update the contractor shall mail, first class, to all
affected property owners, the notification of the newly established value of
their property by sending to the property owner either of the following and for
all other partial updates as requested by the municipality:
a. A
list of all property owners containing the newly established valuations of all
affected properties within the municipality; or
b. A
letter to the owner stating the newly established value of their property and
whether the contractor has either:
1. Published
a list of all affected property owners containing the newly established
valuations for all affected properties within the municipality in an identified
newspaper of general circulation for the entire municipality; or
2. Posted
in 2 identified public places, a list of all affected property owners and the
newly established values for the affected properties;
(3) The
notification of newly established values shall contain the details of the
informal review process, instructions on scheduling an informal review, and the
time frame in which informal reviews shall be scheduled, if applicable;
(4) The
notification of newly established values shall contain instructions in regard
to the appeal process for abatements pursuant to RSA 76:16, RSA 76:16-a, and
RSA 76:17;
(5) After
the mailing or posting of the notification of newly established values the
contractor shall ensure that an informal review of the newly established
property values is provided to all property owners who may, within the time
prescribed by the contract, request such a review;
(6) For
all partial updates, not withstanding Rev 602.05 the
contractor shall make available to all affected property owners
the property record card and market analysis related to their newly
established property value(s);
(7) For
a BTLA ordered partial update as required by the contract, the contractor shall
notify, by first class mail, all property owners addressed during the informal
reviews and indicate whether or not a change in value resulted and the amount
thereof and, for all other partial updates as requested by the municipality;
and
(8) For
partial updates, all documentation utilized or obtained during the informal
review process shall be relinquished to the municipal assessing officials;
(l) Appraisal reporting and
manuals shall be completed as follows:
(1) The
contractor shall provide a USPAP compliant addendum to the existing base year
USPAP appraisal report in accordance with the ASB standards and the
report shall contain, at a minimum, the following:
a. A
letter of transmittal to include a signed and dated USPAP certification
statement, accepting responsibility for all elements of the certification, the
appraisal results, and for the contents of the appraisal report;
b. Sections
detailing:
1. The
scope of work;
2. The
development of values;
3. Time
trending analysis;
4. Land
and neighborhood data, if applicable;
5. Improved
property data, if applicable;
6. Statistical
testing, analysis, and quality control; and
7. The development
of approaches to value used in the valuation of the affected properties;
c. Appendices,
which may include, but not be limited to:
1. Work
plan;
2. Neighborhood
maps, if applicable;
3. Names
and levels of certified individuals authoring or assisting with the development
of the addendum to the base year USPAP compliant report;
4. CAMA
system codes;
5. Identification
and description of zoning districts, if applicable;
6. Qualified
and unqualified sale codes; and
7. Other
useful definitions or information; and
d. Instructions,
or as a separate document, adequate instructions for the municipal assessing
officials to:
1. Understand
the valuation methodologies employed;
2. Understand
the market and neighborhood adjustments; and
3. Understand
the conclusions of the appraisal report;
(2) The
contractor shall provide a USPAP compliant addendum report to the municipal
assessing officials, to be retained by the municipal officials until the next
revaluation, and a copy to the DRA;
(3) If
applicable, the contractor shall provide a data collection manual addendum, to
be included within the USPAP report or as a separate document, which may
include but not be limited to:
a. A
list and description of data elements being collected by the
contractor, which may include, but not be limited to:
1. Building
characteristics;
2. Extra
features;
3. Outbuildings;
4. Site
improvements;
5. Site
characteristics;
6. Road
frontage;
7. Water
frontage;
8. Water
access;
9. Topography;
and
10. View;
b. A
glossary and a description of all codes used within the data collection and on
property record cards;
c. A
description of all grading factors utilized, which may include, but may
not be limited to:
1. Condition
factors;
2. Quality;
3. Depreciation;
4. Amenity
values; and
5. Other
factors or conditions;
d. A
glossary and description of the coding used for visitation history; and
(4) If
applicable, the contractor shall ensure that the municipal assessing officials
have:
a. A
technical CAMA manual addendum detailing the CAMA system utilized; and
b. Been
provided training in the proper use of the CAMA system; and
(m) The defense of assessed
values shall be completed as follows:
(1) For
a BTLA ordered partial update the contractor shall, after the final property
tax bills have been mailed by the municipality, support and defend the affected
property values that were established by the contractor for the year of the partial
update as follows:
a. At
no additional cost to the municipality, property tax appeals that are timely
filed with the municipality pursuant to RSA 76:16 shall have:
1. A
review, by either a certified property assessor or a certified property
assessor supervisor; and
2. The
contractor’s written recommendation provided to the municipal assessing
officials for each property for which an appeal had been received;
b. The
contractor shall provide a qualified representative for the defense of property
tax appeals that are timely filed with the BTLA or superior court pursuant to
RSA 76:16-a and RSA 76:17, whose compensation has been agreed upon by the parties
to the contract as stipulated in Rev 602.06 (b); and
c. The
contractor shall support and defend the values established by the contractor
that may have been lowered by the municipal assessing officials but shall not
be required to support or defend values that have been increased by the
municipal assessing officials;
(2) For
all other partial updates, the contractor shall provide the procedure for
handling and processing of an application for abatement that is appealed to:
a. The
municipal assessing officials;
b. The
BTLA; and
c. The
superior court in the county in which the property is located; and
(3) All
documentation utilized or obtained during the defense of assessed value process
shall be relinquished to the municipality.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 604.03 Partial
Update Municipal Responsibilities. The partial update contact
shall specify the items that the municipality shall be responsible to provide
to the contractor, which may include, but not be limited to:
(a) A list of the affected
property within the municipality that are exempt from taxation;
(b) Affected property
information pertaining to:
(1) The
current ownership information for all affected property;
(2) The
physical location of all affected property;
(3) Property
address changes of affected property within the municipality;
(4) All
property transfer information;
(5) Tax
maps;
(6) Zoning
maps;
(7) Plans;
(8) Building
permits;
(9) Subdivisions;
(10) Boundary
line adjustments and mergers; and
(11) Other
information as specified by the contractor for the services being provided; and
(c) If requested, suitable
office space and equipment, as specified by the contractor, for the use of the
contractor’s personnel in the performance of the appraisal work.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev
605 CYCLICAL REVALUATION CONTRACT REQUIREMENTS
Rev 605.01 Cyclical
Revaluation Data Collection Contract Requirements. The contract
shall contain the following details for the cyclical revaluation data
collection appraisal work specified in Rev 605.02 through Rev 605.04 to be met
during the performance of the contract.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 605.02 Cyclical
Revaluation Data Collection Contract Services.
(a)
For cyclical revaluation data collection appraisal work the contract
shall specify:
(1) The time period in which the cyclical
revaluation data collection appraisal work shall be performed;
(2) The manner or percentage of property that
shall be measured and listed within the specified time period contained in
(a)(1) above;
(3) The contractor’s employee protocol and
procedure for inspection of the property as detailed in (c)(5) below;
(4) The procedure for inspection, call backs, and
notification;
(5) The schedule in which the contractor shall
provide to the municipal assessing officials cyclical revaluation data
collection progress reports; and
(6) The items that
the municipality shall be responsible to provide to the contractor as provided
in Rev 605.03.
(b) The contractor shall
provide a data collection manual that shall be used by the appraiser(s) for the
cyclical revaluation data collection appraisal work, which may include, but not
be limited to:
(1) A
list and description of data elements being collected by the contractor, which
may include, but not be limited to:
a. Building
characteristics;
b. Extra
features;
c. Outbuildings;
d. Site
improvements;
e. Site
characteristics;
f. Road
frontage;
g. Water
frontage;
h. Water access;
i. Topography;
and
j. View;
(2) A
glossary and a description of all codes used within the data collection and on
property record cards;
(3) A
description of all grading factors, which may include, but not be limited
to:
a. Condition
factors;
b. Quality;
c. Depreciation;
d. Amenity
values; and
e. Other
factors or conditions; and
(4) A
glossary and description of the coding used for visitation history.
(c) Property data shall be
collected and inspected as follows:
(1) The
property data shall be measured and listed in accordance with the data
collection manual;
(2) All
land parcels and attributes that might affect the market value shall be listed
accurately, which may include, but not be limited to:
a. Number
of acres;
b. Road
frontage;
c. Water
frontage;
d. Water
access;
e. Views;
f. Topography;
g. Access;
h. Neighborhood;
i. Betterments;
j. Approvals;
k. Easements;
l. Deeded
restrictions; and
m. Other
factors that might affect the market value;
(3) Every
principal building(s), appurtenant building(s), or other improvements, shall be
accurately measured and listed to account for the specific elements and details
of construction that might affect the market value, which may include, but
not be limited to:
a. The
quality of construction;
b. The
approximate age of the structure;
c. Depreciation
factors;
d. Foundation
type;
e. Basement
area;
f. Insulation;
g. Roofing;
h. Exterior
cover;
i. Flooring;
j. Interior
finish;
k. Fireplaces;
l. Heating
and air conditioning systems;
m. Solar
collectors;
n. Plumbing
and plumbing fixtures;
o. Electric
service;
p. Story
height;
q. The
total number of rooms;
r. The
total number of bathrooms;
s. The
total number of bedrooms;
t. Sprinkler
systems;
u. Elevators;
and
v. Any
other features, attributes, or factors that might affect market value;
(4) When
entrance to a building or a parcel of land cannot be obtained as detailed in
(c)(5) below, the contractor shall make:
a. A
note of the date of the visit to the property;
b. A notation of
the reason the inspection of the property could not be obtained as described in
(c)(5) below; and
c. An
estimate of the value of the improvements shall be made using the best evidence
available with appropriate annotation on the property record; and
(5) The
contractor shall complete interior inspection of all properties except:
a. Vacant
or unoccupied structures;
b. Where
multiple attempts for inspection have been made without success and the owner
or occupant has not responded to the contractor or the municipal assessing
officials’ notifications;
c. Where
postings prevent access;
d. When
the owner has refused access to the contractor or designee;
e. Unsafe
structures;
f. When
inhabitants appear impaired, dangerous, or threatening; and
g. Any
other reason for which the municipal assessing officials agree that the
property is inaccessible;
(d) The contractor shall
provide to the municipality a complete copy of the work file, which may
include, but not be limited to:
(1) Field
data collection card(s);
(2) Worksheet(s);
and
(3) Other
document(s) used in the valuation process;
(e) The contractor shall
update the existing assessment information to correct errors or omissions
pertaining to:
(1) Incorrect
measurements; and
(2) Physical
changes, which may include, but not be limited to:
a. Additions;
b. Renovations;
c. Finished
areas;
d. Structural
alterations;
e. Outbuildings;
or
f. Other
site factors or improvements; and
(f) Property records shall
be compiled as follows:
(1) The
contractor shall prepare an individual property record for each separate parcel
of property being measured and listed arranged to show:
a. The
owner's name, street number, map and lot number, or other designation of the
property;
b. The
owner's mailing address;
c. All
information necessary to derive and understand:
1. The
land value;
2. The
number of acres of the parcel;
3. The
land classification;
4. The
adjustments made to land values;
5. The
value of the improvements on the land;
6. The
accurate description of all the improvements whether affecting market value or
not;
7. The
improvement pricing details;
8. The
allowances made for physical, functional, and economic depreciation
factors;
9. The
outline sketch of all principal improvements with dimensions with the street
side or waterfront toward the bottom of the diagram;
10. The
base valuation year; and
11. The
print date of the property record;
d. The
specific elements and details of construction, which may include, but not be
limited to, the items contained in Rev 605.02 (c)(2) and (3);
e. Photograph(s)
of the principal building, if required by the contract;
f. History
of the property transfer to include:
1. Date
of sale;
2. Consideration
amount;
3. Qualification
code; and
4. Property
type noted as either vacant or improved;
g. A
notation area to record comments pertaining to the property; and
h. A
notation area to record the history of the property which may include, but
not be limited to:
1. Property
inspection date;
2. Individual’s
identification number or initials associated with the inspection;
3. The
extent of the inspection;
4. Reason
of the inspection; and
5. Any value
adjustment(s).
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 605.03 Cyclical
Revaluation Data Collection Municipal Responsibilities. The
cyclical revaluation data collection contract shall specify the items that the
municipality shall be responsible to provide to the contractor, which may
include, but not be limited to:
(a) A list of property
within the municipality that is exempt from taxation;
(b) Information pertaining
to:
(1) The
ownership of all property;
(2) Sales
and changes of address of property within the municipality;
(3) Sales
of property during the cyclical revaluation data collection process;
(4) Tax
maps;
(5) Zoning
maps;
(6) Plans;
(7) Building
permits;
(8) Subdivisions;
(9) Boundary
line adjustments; and
(10) Other
information as specified by the contractor for the services being provided; and
(c) If requested, suitable
office space and equipment, as specified by the contractor, for the use of the
contractor’s personnel in the performance of the appraisal work.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 605.04 Full
Statistical Revaluation of the Cyclical Inspection. The full
statistical revaluation of the cyclical inspection appraisal data shall be
performed as specified in Rev 602 and Rev 603.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev
606 ASSESSING SERVICES CONTRACT REQUIREMENTS
Rev 606.01 Assessing
Services Contract Requirements. Assessing services contracts
shall specify the work that shall be performed by the contractor for the
municipality, which may include, but not be limited to:
(a) Measuring or listing of
property as of April 1st of the tax year as a result of:
(1) Pick-ups;
(2) Building
permits for new construction;
(3) Newly
modified construction;
(4) Ongoing
construction;
(5) Demolition
permits;
(6) Filing
of inventories;
(7) Errors
or omissions;
(8) Sale validation;
or
(9) Other
applicable sources;
(b) Changes to land as of
April 1st of the tax year as a result of;
(1) Subdivision;
(2) Boundary
line adjustment;
(3) Lot
mergers;
(4) New
surveys;
(5) Tax
map changes;
(6) Zoning
changes;
(7) Approvals;
(8) Development;
or
(9) Betterments;
(c) Current use
administration such as:
(1) New
or existing current use application review to ensure:
a. Compliance
with applicable laws and rules;
b. Proper
identification of land not in current use; and
c. Proper
identification of current use land categories;
(2) Assessment
of current use land and not in current use land; and
(3) Application
of the equalization ratio to current use land; and
(d) Abatement review, such
as:
(1) Review
of abatement requests on behalf of the municipal assessing officials for:
a. Appeals
to the municipal assessing officials pursuant to RSA 76:16; or
b. Appeals
to the BTLA or superior court pursuant to RSA 76:16-a or RSA 76:17;
(2) Making
an assessment recommendation to municipal assessing officials; or
(3) Making
changes to an assessment as requested by the municipal assessing officials or
as ordered by the BTLA or superior court.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev
607 ASSESSING SERVICES INSURANCE AND BOND REQUIREMENTS
Rev 607.01 Indemnification
and Insurance.
(a) A BTLA ordered
revaluation or partial update contract shall contain indemnification and
insurance statements as follows:
"The
contractor agrees to defend and indemnify the municipality, with which it is
contracting, against claims for bodily injury, death and property damage which
arises in the course of the contractor’s performance of the contract and with
respect to which the municipality, with which it is contracting, shall be free
from negligence on the part of itself, its employees and agents;
The contractor
shall not be responsible for consequential or compensatory damages arising from
the late performance or nonperformance of the agreement caused by circumstances
which are beyond the contractor’s reasonable control;
The contractor
shall maintain public liability insurance, automobile liability insurance and
workmen's compensation insurance unless the contractor is not required to do so
by New Hampshire state law;
The public
liability insurance shall be in the form of commercial general liability with
the inclusion of contractual liability coverage and shall provide limits of:
$1,000,000 each
person;
$1,000,000 each
occurrence for bodily injury liability, and
$1,000,000 each
occurrence for property damage liability; and
The automobile
liability insurance shall be in the form of comprehensive automobile liability
and shall provide limits of:
$1,000,000 each
person; and
$1,000,000 each
occurrence for bodily injury liability; and
The contractor
shall provide to the municipality and the DRA:
Certificates of
insurance by a State of New Hampshire licensed insurer confirming the required
insurance coverage for the municipality with which the appraisal
contractor is contracting; and
A ten (10) day
advance written notice of the cancellation or material change in the required
insurance coverage."
(b) All other contracts
shall provide specifics as to how the contractor shall indemnify and insure the
municipality against claims for bodily injury, death, and property damage, or
negligence which arises in the course of the contractor’s performance of the
contract.
(c) Any contractor who is a party to a
contract in (a) or (b) above, shall comply with the indemnification and
insurance requirements specified in (a) above, or inserted pursuant to (b)
above, as applicable.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 607.02 Performance
Bond.
(a) A BTLA ordered
revaluation or partial update contract shall contain a performance bond
statement as follows:
"The
contractor, before starting any revaluation or partial update work, shall
deliver an executed bond or irrevocable letter of credit in favor of the
municipality with which it is contracting to assure faithful and satisfactory
performance of the contract, and provide a copy to the DRA. The amount of such
bond or letter of credit shall be no less than the amount of the compensation
to be paid by the municipality to the contractor for services to be performed
pursuant to Rev 602, and shall not expire before final values are submitted to
and accepted by the assessing officials in accordance with Rev 602.03."
(b) In the event the BTLA
ordered revaluation or partial update contract provides that the municipality
shall make no payment until completion of the contract provided in Rev 602.03,
no performance bond shall be required.
(c) All other revaluation
or partial update contracts shall contain a statement pertaining to the
performance bond that may be required by the municipality.
(d) Any contractor who is a
party to a contract in (a) or (c), above, shall comply with the performance
bond requirements specified in (a) above, or inserted pursuant to (c) above, as
applicable.
Source. (See Revision
Note #1 at chapter heading for Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
PART Rev
608 REASSESSMENT SIZE, ADDENDUMS, AMENDMENTS, AND APPENDIXES
REQUIREMENTS
Rev 608.01 Estimated
Size of The Reassessment. A revaluation or partial update
contract shall contain a statement as to the estimated size of the revaluation
or partial update as follows:
"It is agreed
between the parties that the entire (revaluation) or (partial update) consists
of an estimate of ________ parcels, as defined by RSA 75:9. In the
event that the number of parcels should exceed _____% of this estimate, the contractor
shall be entitled to additional remuneration of __________ for each parcel that
exceeds the original estimate."
Rev 608.02 Addendums,
Amendments and Appendixes. All contracts shall contain a
statement relative to addendums, amendments, and appendixes as follows:
"ADDENDUMS,
AMENDMENTS AND APPENDIXES: Addendums, amendments and appendixes may
be added only by separate instrument in writing and shall meet all requirements
of Rev 602."
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev
609 DRA MONITORING OF REVALUATIONS, PARTIAL UPDATES, OR CYCLICAL
REVALUATIONS
Rev 609.01 Revaluation,
Partial Update, or Cyclical Revaluation Conferences.
(a) A conference, when
requested by the DRA pursuant to Rev 602.01(e), shall:
(1) Review
specific contract terms and conditions or in-house work plan, which may
include, but not be limited to:
a. Purpose
and goal of the revaluation, partial update, or cyclical revaluation;
b. The
date that the appraisal work shall begin and the expected date it shall end;
c. Applicable
insurance certificates or bonds;
d. Identification
of personnel involved in the project, their certification level, and the nature
of their role;
e. Identification
of the certified assessor supervisor responsible for the appraisal work;
f. Explanation
of how the CAMA system shall be calibrated; and
g. Identification
of the property and of the personnel that shall appraise:
1. Special
use property;
2. Utility
property; and
3. Poles
and conduits;
(2) Review
time frames and due dates for all major contract terms and conditions or
in-house work plan;
(3) Review
specific guidelines pertaining to the collection of data, which may
include, but not be limited to:
a. Data
collection manual utilized;
b. How
properties, and sales shall be measured and listed;
c. How
changes to properties shall be entered and by whom;
d. How
visit history shall be notated; and
e. Neighborhood
and zoning delineation maps;
(4) Review
how the DRA monitors and tests the work performed by the contractor, in-house
assessor, or municipal assessing officials for accuracy and compliance;
(5) Review
which steps during the revaluation, partial update, or cyclical revaluation
that the DRA shall request the information to monitor;
(6) Review how the
DRA completes and files the monitoring inspection report(s);
(7) Confirm,
that if required by the contract, the contractor has adequate and secure work
space and the necessary work materials available at the municipal offices;
(8) Review
of whether any appraisal work shall be completed by remote access; and
(9) If
required by the contract or in-house work plan, review the public notices
informing taxpayers of:
a. The
revaluation, partial update, or cyclical revaluation process, including
such details as:
1. The newly
established values;
2. The
informal hearing process; and
3. The
abatement and appeal process; and
b. Any property
visits by the contractor, in-house assessor, or municipal assessing officials.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 609.02 DRA
Monitoring of Collected Data.
(a) A sample of the
collected data, as identified by the contract or in-house work plan, shall be
monitored by the DRA, which may include, but not be limited to:
(1) All
major strata or property types;
(2) Work
product from measurers and listers; and
(3) Sale properties.
(b) Monitoring shall be
coordinated with the contractor, the municipality, or both.
(c) Requests from the DRA
personnel for property record cards, data collection records, or CAMA
system data exports or reports shall be made to the contractor or the
municipality.
(d) If the contractor,
in-house assessor, or municipal assessing officials do not deliver the
requested documents or data within a mutually agreed upon timeframe, the DRA
personnel shall notify the contractor, the in-house assessor, or municipal
assessing officials and the commissioner, of the violation of RSA 21-J:14-e.
(1) The reason for and nature of inspection;
(2) The inspection start date; and
(3) The
option and timeframe to make an appointment or decline the inspection.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 609.03 DRA Reporting
of Data Collection Monitoring.
(a) Data collection
monitoring shall be reported by DRA personnel on the monitoring
inspection report.
(b) The completed
monitoring inspection report shall be sent to the individual identified in Rev
609.01(a)(1)e. for their review.
(c) The individual
identified in Rev 609.01(a)(1)e. shall be allowed 30 days to respond to the
monitoring inspection report.
(d) After the 30 day
response period has ended, the DRA shall forward the finalized report to the
municipal assessing officials.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 609.04 DRA Testing
and Review of Data for Revaluations and Partial Updates.
(a) The DRA shall test and
review the newly established tables, models, and analyses to establish the
accuracy, credibility, and supporting documentation of the results.
(b) Testing and review
shall include, but not limited to, such techniques as:
(1) Comparison
of the new property values to sales prices subsequent to the revaluation, or
partial update, to evaluate the CAMA model accuracy;
(2) Confirmation
that the contactor’s in-house assessor, or municipal assessing officials’ sale
validations were performed by an appraiser as defined in Rev 601.04;
(3) Comparison
of the application of adjustments used in the market analysis to non-sale
property assessments;
(4) Comparison
of the accuracy of neighborhood delineations and other adjustments;
(5) Comparison of
the data collection manual descriptions to the data collected on the property
records cards;
(6) Review
of the sales utilized in the market analysis and in the sales ratio study; and
(7) Review
of the USPAP appraisal report for compliance with applicable standards.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 609.05 DRA Final
Monitoring Report.
(a) A final report,
pursuant to RSA 21-J:11, II(d), shall be issued by the DRA at the conclusion of
all monitoring.
(b) The final report shall
address the following:
(1) Compliance
with any BTLA or court orders;
(2) Compliance
with terms of contract(s) or in-house work plan;
(3) Compliance with
the applicable administrative rules;
(4) Compliance with
applicable statutes; and
(5) Report
any deviations from standard mass appraisal practice.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev
610 FORMS, REPORTS AND APPLICATIONS REQUIRED
Rev 610.01 Form PA-16,
Application for Reimbursement to Municipalities in Which Federal
and State Forest Land is Situated.
(a) Form
PA-16, “Application for Reimbursement to Municipalities in
Which Federal and State Forest Land is Situated,” shall be filed with
the DRA by the local municipal assessing officials to list the number of acres of
national and state forest land on which reimbursement is requested, pursuant to
RSA 227-H:13.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.02 Form PA-28,
Inventory of Taxable Property.
(a) Form PA-28, “Inventory
of Taxable Property,” shall be filed by property owners, with the municipal
assessing officials, on or before April 15th of each year in those
municipalities which require the filing of an inventory, in accordance with RSA
74:4 and RSA 74:7.
(b) If the property owner
wishes to obtain a receipt for having filed Form PA-28, they shall enclose a
self-addressed, stamped envelope with the completed Form PA-28.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.03 Form PA-36,
Discretionary Easement Application.
(a) Form PA-36,
“Discretionary Easement Application,” as provided for in RSA 79-C:4,
II, shall be filed with the governing body, as defined in RSA 21:48, by
April 15 of the tax year the easement is to be granted.
(b) The following
documentation shall accompany the application:
(1) A
map of the entire parcel, showing:
a. Location
and orientation of the property; and
b. Overall
boundaries and acreages of property indicating that property for which an
easement is and is not requested; and
(2) An
appraisal to justify the value of the requested easement.
(c) Once Form PA-36 is
approved by the majority of the governing body, and the easement agreement
document has been completed by the parties, the municipality shall record the
easement agreement and Form PA-36 within 60 days at the county registry of
deeds at the cost of the property owner.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.04 Form PA-37,
Discretionary Easement Release.
(a) The governing body, as
defined in RSA 21:48, shall use Form PA-37, “Discretionary Easement Release,”
to initiate a release of an easement, pursuant to RSA 79-C:8, if:
(1) The
easement agreement has expired;
(2) A
release is needed due to property owner’s personal hardship;
(3) The easement agreement no longer meets the
test of public benefit; or
(4) A release is needed due to any other
explanation as provided by the property owner.
(b) All information on Form
PA-37 shall follow the county registry of deeds requirements.
(c) Distribution of the
release shall be as follows:
(1) The
governing body shall retain a copy, forwarding the original to the tax
collector; and
(2) The
tax collector shall:
a. Send
a copy to the taxpayer; and
b. Send the original to the county register of
deeds, serving as notice that the discretionary easement agreement has either
expired or been released.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.05 Form PA-36-A,
Discretionary Preservation Easement Application.
(a) Form PA-36-A,
“Discretionary Preservation Easement Application,” as provided for in RSA
79-D:4, II, shall be filed with the governing body, as defined in RSA
21:48, by April 15 of the tax year by the property owner(s) applying for a
discretionary preservation easement.
(b) A map shall be included
showing the historic agricultural structure’s:
(1) Location;
and
(2) Square
footage.
(c) Once Form PA-36-A is
approved by the majority of the governing body, and the easement agreement
document has been completed by the parties, the municipality shall record the
easement agreement and Form PA-36-A within 60 days at the county
registry of deeds at the cost of the property owner.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.06 Form PA-37-A,
Discretionary Preservation Easement Release.
(a) The governing body, as
defined in RSA 21:48, shall use Form PA-37-A, “Discretionary
Preservation Easement Release,” to initiate a release of an easement,
pursuant to RSA 79-D:8, if:
(1) The
easement agreement has expired;
(2) A
release is needed due to:
a. Expiration;
b. Property
owner’s personal hardship; or
c. Other,
with an explanation; or
(3) The
easement agreement no longer meets the test of public benefit.
(b) All information on Form
PA-37 shall follow the county registry of deeds requirements.
(c) Distribution of the
release shall be as follows:
(1) The governing
body shall retain a copy, forwarding the original to the tax collector; and
(2) The
tax collector shall:
a. Send
a copy to the taxpayer; and
b. Send
the original to the county register of deeds, serving as notice that the
discretionary preservation easement agreement has either expired or been
released.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.07 Forms,
Reports and Application Availability. Forms, reports, and
applications shall be available from:
(a) Any municipality
for easement forms;
(b) The DRA forms line
at (603) 230-5950;
(c) On line
at http://www.revenue.nh.gov/; or
(d) By writing to the
department at:
New Hampshire
Department of Revenue Administration
Municipal and
Property Division
PO Box 487
Concord, NH 03302-0487.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
Rev 610.08 Filing
Information. All forms and reports filed with the department shall
be:
(a) Mailed to:
New Hampshire Department
of Revenue Administration
Municipal and
Property Division
PO Box 487
Concord, NH 03302-487;
or
(b) Hand delivered to the
department at:
Governor Hugh
J. Gallen Office Park South
109 Pleasant Street
Medical and
Surgical Building
Concord, NH
03301.
Source. (See Revision Note #1 at chapter heading for
Rev 600) #10581, eff 5-1-14; ss by #13916, eff 3-28-24 (see Revision Note #2 at
chapter heading for Rev 600)
PART Rev
611 LOW INCOME HOUSING TAX CREDIT ASSESSMENT
Rev 611.01 Form PA-65,
Alternate Assessment Election Form Low Income Housing Tax Credit Properties. To
make an election for an appraisal of property subject to a housing covenant
pursuant to RSA 75:1-a, a property owner shall, by October 1 preceding the tax
year for which the election is sought, complete and file Form PA-65 “Alternate
Assessment Election Form Low Income Housing Tax Credit Properties,” with the
municipality where the property is located.
Source. #10968, eff 11-3-15; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 611.02 Form PA-67,
Low Income Housing Tax Credit Program, Annual Filing to Municipality. A
taxpayer that has made an election for an appraisal of property subject to a
housing covenant pursuant to RSA 75:1-a shall, by April 15 of each tax year,
complete and file Form PA-67 “Low Income Housing Tax Credit Program, Annual
Filing to Municipality,” with the municipality where the property is located.
Source. #10968, eff 11-3-15; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 611.03 Market
Capitalization Rate.
(a) The commissioner shall
annually by March 31 establish a market capitalization rate, as referenced in
RSA 75:1-a, VI, for each county in the state.
(b) At least 30 days prior
to establishing a market capitalization rate, the commissioner shall notice a
public hearing in order to obtain public input regarding the establishment of
the market capitalization rate pursuant to (a) above.
(c) At the public hearing, written and
oral testimony shall be accepted concerning how the capitalization rate shall
be established, including but not limited to:
(1) The
industry resources that should be considered prior to establishing the
capitalization rate;
(2) The
proper method for calculating the capitalization rate;
(3) The
geographic area adjustments that should be made so that the market
capitalization rate adequately reflects the geographic area where a property is
located; and
(4) Any
other information relevant to the establishment of a market capitalization rate
pursuant to RSA 75:1-A, VI.
(d) The commissioner shall
consider all relevant written and oral testimony received at the public hearing
when establishing a market capitalization rate.
Source. #10968, eff 11-3-15; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
PART Rev
612 TELECOMMUNICATIONS POLES AND CONDUITS
Rev 612.01 Replacement
Cost New of Telecommunications Poles and Conduits.
(a) The department shall
annually by July 1 of each tax year provide a schedule of telecommunications
pole and conduit replacement cost new (RCN), for purposes of determining the
value of telecommunications poles and conduits pursuant to RSA 72:8-c, I.
(b) Prior to establishing
the schedule of telecommunications pole and conduit RCN, the department shall
hold a public hearing and receive comments relative to how to establish
telecommunications pole and conduit RCN, including, but not limited to:
(1) The
industry resources to be considered by the department, including, but not
limited to, the national published telecommunications standard cost data guides
required by RSA 72:8-c, II;
(2) The
proper method for establishing telecommunications pole and conduit RCN; and
(3) Any
other information relevant to the establishment of telecommunications pole and
conduit RCN pursuant to RSA 72:8-c, II, including, but not limited to, a
description of telecommunications poles and conduits, as described in RSA
72:8-a, and corresponding costs.
(c) The department shall
provide notice of the public hearing by posting in 2 appropriate places and,
whenever practicable, directly to municipalities and owners of
telecommunications poles and conduits, as described in RSA 72:8-c, I, at least
20 days before the public hearing.
(d) The department shall
receive written comments from the date notice of the public hearing is provided
until 5 business days after the public hearing.
(e) The department shall
consider all oral and written comments received during the public hearing and
by written submission when establishing the schedule of telecommunications pole
and conduit RCN.
(f) The schedule of RCN
shall provide at least the following information:
(1) A
description of telecommunications poles and conduits, as described in RSA
72:8-a, and corresponding costs;
(2) The
local New Hampshire multiplier used, if any, and the source of such multiplier;
(3) The
calculation of the 40-year depreciation schedule and 20 percent residual value
as provided in RSA 72:8-c, I; and
(4) The
calculation of the 5-year rolling average used under RSA 72:8-c, II.
Source. #12367, eff 8-22-17; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
Rev 612.02 Form
PA-80, Inventory of Telecommunications Poles and Conduits.
(a) The department and every
municipality shall use Form PA-80 to receive the inventories of
telecommunications poles and conduits required by RSA 74:19.
(b) Every owner of
telecommunications poles and conduits, as described in RSA 72:8-c, I, shall
complete and file an original Form PA-80 with the department no later than July
1 of each tax year.
(c) The inventory of
telecommunications poles and conduits shall be mailed or delivered to the
department as provided in Rev 610.08.
(d) Every owner of
telecommunications poles and conduits, as described in RSA 72:8-c, I, shall
file a copy of completed Form PA-80, with all attachments, with the governing
body of every municipality where it owns an interest in telecommunications
poles and conduits no later than July 1 of each tax year.
Source. #12367, eff 8-22-17; ss by #13916, eff 3-28-24
(see Revision Note #2 at chapter heading for Rev 600)
APPENDIX
|
RULE |
STATUTE |
|
Rev 601.01 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 76:16 |
|
Rev 601.02 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1; RSA 21-J:14-b |
|
Rev 601.03 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1; RSA 21-J:14-b |
|
Rev 601.04 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1; RSA 81:1; RSA
41:2-g; RSA 48:13; RSA
21-J:14-b; RSA 21-J:14-f |
|
Rev 601.05 |
RSA 21-J:11, I
and III; RSA 21-J:13; RSA 21-J:14-b; RSA 75:1 |
|
Rev 601.06 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 21-J:14-a |
|
Rev 601.07 – Rev
601.10 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.11 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 21-J:14-f; RSA 310-C |
|
Rev 601.12 – Rev
601.19 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.20 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 79-C:8; RSA 79-D:8 |
|
Rev 601.21 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI |
|
Rev 601.22 |
RSA 21-J:11, II;
RSA 21-J:13, VI; RSA 75:8-a |
|
Rev 601.23 – Rev
601.24 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:8-a; RSA 75:1 |
|
Rev 601.25 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.26 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:8 |
|
Rev 601.27 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 21-J:14-f; RSA 75:1. |
|
Rev 601.28 |
RSA 21-J:11, I,
II, and III; RSA 75:1. |
|
Rev 601.29 and
Rev 601.30 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.31 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.32 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI |
|
Rev 601.33 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.34 |
RSA 21-J:11, II
and III; RSA 41:2-g; RSA 81:1; RSA 75:1 |
|
Rev 601.35 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI |
|
Rev 601.36 |
RSA 21-J:13, IV |
|
Rev 601.37 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI |
|
Rev 601.38 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 75:1; RSA 75:8; RSA 75:4 |
|
Rev 601.39 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 75:8-a; RSA 75:1 |
|
Rev 601.40 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1 |
|
Rev 601.41 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI |
|
Rev 601.42 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 74:1 |
|
Rev 601.43 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI |
|
Rev 601.44 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 21-J:14-b, I, (c) |
|
Rev 602.01 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-f |
|
Rev 602.02 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI |
|
Rev 602.03 |
RSA 21-J:11, II
and III; RSA 21-J:13, VI; RSA 76:16; RSA 76:16-a; RSA
76:17; RSA 21-J:14-e |
|
Rev 602.04 |
RSA 21-J:11, I,
II, and III; RSA 21-J:13, VI; RSA 21-J:14-f; RSA 310-C. |
|
Rev 602.05 |
RSA 21-J:11, II
and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 602.06 – Rev
602.07 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI |
|
Rev 603.01 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 603.02 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 603.03 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 603.04 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 76:16; RSA 76:16-a; RSA
76:17; RSA 21-J:14-e |
|
Rev 603.05 |
RSA 21-J:11,
III; RSA 21-J:13, VI |
|
Rev 604.01 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 604.02 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 76:16; RSA 76:16-a; RSA
76:17; RSA 21-J:14-e |
|
Rev 604.03 |
RSA 21-J:11,
III; RSA 21-J:13, VI |
|
Rev 605.01 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 605.02 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 605.03 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI RSA 21-J:14-e |
|
Rev 605.04 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI; RSA 21-J:14-e |
|
Rev 606.01 |
RSA 21-J:3, VI;
RSA 21-J:11, I, II and III; RSA 21-J:13, VI; RSA 76:16; RSA 76:16-a; RSA
76:17; RSA 77-B:1; RSA 79:3; RSA
21-J:14-e |
|
Rev 607.01 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI |
|
Rev 607.02 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI |
|
Rev 608.01 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI |
|
Rev 608.02 |
RSA 21-J:11, I,
II and III; RSA 21-J:13, VI |
|
Rev 609.01 |
RSA 21-J:3, VI;
21-J:11, II and III; 21-J:13, VI |
|
Rev 609.02 |
RSA 21-J:11, II
and III; RSA 21-J:14-e; RSA 75:8-a |
|
Rev 609.03 |
RSA 21-J:11, II
and III; RSA 21-J:14-e; RSA 75:8-a |
|
Rev 609.04 |
RSA 21-J:11, II
and III; RSA 21-J:14-e; RSA 75:8-a |
|
Rev 609.05 |
RSA 21-J:11, II
and III; RSA 21-J:14-e; RSA 75:8-a |
|
Rev 610.01 |
RSA 227-H:17 |
|
Rev 610.02 |
RSA 21-J:13, II;
RSA 74:4; RSA 74:7 |
|
Rev 610.03 |
RSA 79-C:4, II;
RSA 79-C:14, I |
|
Rev 610.04 |
RSA 79-C:8; RSA
79-C:9, II(a); RSA 79-C:1 |
|
Rev 610.05 |
RSA 79-D:4, II;
RSA 79-D:14, I |
|
Rev 610.06 |
RSA 79-D:8; RSA
79-D:9,II(a); RSA 79-D:14, I |
|
Rev 610.07 |
RSA 21-J:13 |
|
Rev 610.08 |
RSA 21-J:13 |
|
Rev 611.01 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1-a |
|
Rev 611.02 |
RSA 21-J:11, I
and III; RSA 21-J:13, VI; RSA 75:1-a |
|
Rev 611.03 |
RSA 75:1-a, VI
and IX |
|
Rev 612.01 |
RSA 21-J:13, I;
RSA 72:8-c; RSA 74:19 |
|
Rev 612.02 |
RSA 21-J:13, I;
RSA 72:8-c; RSA 74:19 |